How to Compare Catering Quotes Side by Side

Compare the same event, not the same price

Two quotes for the same party can look far apart if they describe different things. One caterer might include plates and utensils, while another charges separately for them. One might price per person, another might quote a flat total. Before you compare totals, make sure each quote describes the same event: the same date, headcount, service style, menu, and location. Otherwise you are comparing guesses.

Build a simple comparison grid

Create a short table with one row for each item you care about and one column for each caterer. This makes gaps easy to spot. Include the base food cost, delivery, service staff if needed, plates and utensils, and any setup or breakdown fees. Note whether each quote includes tax and gratuity, and whether any minimum order applies. Write down anything you need to ask.

• Food total and whether it is per person or a flat amount
• Delivery or pickup, and any delivery radius or minimum
• Serving equipment, plates, and utensils
• Staffing and service style, from drop-off to full service
• Lead time and whether the date is available
• Dietary options, such as halal, vegetarian, and gluten-free items

Look at the menu, not just the total

A low total can hide a thin menu. Check that each quote includes enough protein, sides, and options for your crowd. Compare the menus line by line. For example, a quote with hand-stacked halal chicken shawarma, house-made hummus, and fresh vegetables may be a better fit for a lunch meeting than a quote with fewer items at a lower price. Our menu is a good reference for what a full Lebanese and Mediterranean spread can include.

Ask questions that reveal the real cost

Ask each caterer what changes the price. Will the quote go up if the headcount grows by a few people? Is there a fee for a late delivery or a change within the final week? Does pickup save money? Our pickup is always free, and delivery is available within a 10-mile radius for orders over $200. Knowing those rules helps you choose the right option before you book.

Choose with confidence

Once you have a clear comparison, pick the caterer who fits your event, your budget, and your timing, not just the lowest number. Confirm the final quote in writing, and make sure the details match your comparison grid. Keep a copy of the quote you accepted, since it is the easiest reference if the event changes later. If the numbers still feel unclear after you compare them, ask the caterer to explain each line item in plain language before you sign. A good caterer will be glad to do that. If you want help comparing options for your event, our catering page explains our services, and you can call (412) 251-1279 to talk through your quote with us.